Minutes of AGM held @ Heanor Miners Welfare Monday 7th December, 2009.

Attendees:

John Gott, Steve Palmer, Matt Hall, Andy Turner, Simon Shaw, Kath Leese, Rob Parkin, Fred Parkin, Ana Gill, Mary Gill, Nigel Gill, Adam Webster, Ian Webster, Derek Gascoyne, Barbara Gascoyne, David Gascoyne, William Hall.

Apologies:

Don Flint, Peter Roughton, Mac Lambert, Chi Tang.

Previous minutes were accepted and approved - proposed by M Gill, seconded by M Hall

Reports:

Secretary:

In the absence of the Chairman and Treasurer the Secretary gave a brief report on the year, reflecting on the demise of the Tuesday TT and the success of the Junior Section.Membership had remained largely unchanged. Reminders had been sent out and the new subscription for Juniors included on the forms. The meeting was informed that BC was now sending racing licenses to the secretary and not the racing secretary, this made it easier to establish genuine members etc. A list of members will be published on the website by end of January in order that club officials can establish who may or may not represent the club.

The Treasurer has indicated that the Club is financially sound and he will issue accounts in due course.

The Tuesday TT was discussed briefly and it was noted that the new course at awsworth was not very popular and due to lack of support was abondoned after 3/4 events. Discussed using the A38 course which was still a valid course, mixed views on the course mainly due to safety. Rob Parkin said course details needed to be submitted by early Feb 2010. Agreed to review again at next meeting in January.

Website:

Approx 7500 hits since last AGM. More members were publishing, with the youth section being particularly active.

Social:

The 75th Anniversary had been a success with over 70 attendees. The celebration mugs had not gone as well as expected, more members encouraged to purchase @ £4 each with 50p being donated to the Air Ambulance charity.

Clothing:

Rob Parkin reported that he was ready to place a new order but has found a new supplier - Outeredge a contact of Steve Palmer. A discussion took place on the merits of new supplier - potential cheaper prices and a quicker turnaround. The kit would not change in design. Steve to publish a price listfor review, but general concensus was that we would change as long there was no increase in costs.

Election of Officers:

Current officers were re elected unopposed.

J Gott suggested a new post to report on Juniors. Steve Palmer gave a report on the curerent healthy situation on Junior Membership.There has been steady improvement throughout the year with support from Mary and Simon there are plans for 2010. The plan is to be as self sufficient as possible and to be able to afford - rollers, cover expenses etc. Simon stated the the club should be aiming towards Club Mark which would open up new avenues for the club and attract more juniors.

 Events 2010:

10m TT @ Etwall Saturday 5th June - J Gott

25m TT @ Etwall Saturday 31st July - J Gott

NDCXL - date to be advised - M Hall - subject to more assistance from members

Matt discussed possibility of organising the Midland Area Championships in conjunction with Long Eaton. Possible venue West Park. Matt also requested 100 pegs for taping course - this request to be passed to Treasurer.

Summer Cross - currently under review, would only be run if under BC regs - H&S, insurance etc.

John repoorted that we had been approached by organisors of Heanor Festival about promoting a RR on 1st May to co-incide with the Festival. Route was outlined but whole event only possible with police co-operation, the Festival committee would contact on our behalf. Waiting for further news on this, Mary agreed to help with organising if event can go ahead.

AOB:

Simon and Kath agreed to organise the presentation evening - hopefully towards end of January.

Steve was asked to investigate cost of printed panel for the "easy up" being used at events.

Steve asked that the club gave full support to the Juniors entereing the national Champs in January.

Meeting closed @ 21.47